The Society under its Constitution shall frame Bye-Laws for the smooth functioning of the Society. In these Bye Laws, unless there is anything in the context repugnant thereto or inconsistent therewith:
a) ‘Society’ means Karnataka Ophthalmic Society.
b) ‘Member’ means a member of the Karnataka Ophthalmic Society.
c) ‘Managing committee’ means the committee duly elected by the members of the society, including those co-opted thereto by the members of the said committee.
d) ‘Chairman’ means Chairman duly elected by the members present at a particular meeting to carry on the business of that meeting in the absence of the President.
e) ‘Act’ means Karnataka Societies Registration Act 1960 or any statutory modification or re-enactment for the time being in force.
Membership of the society shall be open to all medical practitioners holding allopathic qualification recognized under Schedule I or III of the Indian Medical Council act, 1956, who practice ophthalmology as a specialty or are interested in ophthalmology and whose qualifications are satisfactory to the managing committee.
2A. Type of membership:
Types of membership of the society shall be decided by the General Body from time to time In addition to the eligibility of membership as specified in rule 2; Society shall consist of following types of membership.
a) Life member.
b) National Member.
c) International member.
d) Honorary Life member.
a) Life Member:
One who is a residing in Karnataka and pays the Life membership fees.
b) National Member:
They are Life Members but are not residing in Karnataka. They shall be entitled to participate in all activities of the Society, but will not be entitled to vote at any meeting of the society or hold any office there off, or eligible to receive any awards unless specifically provided for in these bye laws
c) International Member:
They are Life members who are not residing in India. They have the same privileges as National members.
e) Honorary Life Member:
Any life member having a standing of 30 years and who has attained the age of 70 yrs or any person who has rendered outstanding service to ophthalmology in general and Indian ophthalmology in particular and whose name is recommended by the managing committee and approved by the Annual General Body Meeting shall be eligible for Honorary membership of the society. Honorary Member is entitled to participate in all the activities of the society, but shall not be entitled to vote at any meeting of the society, hold any office or apply for any award. They are exempt from paying delegates fee at the Conference or any CME held under the aegis of the society. All categories of membership is subject to the approval of the General Body of the society
2B. Admission and Subscription Fee:
Admission Fee: All categories of members except honorary members shall pay an admission fee.
Subscription (one time.) will consist of the following categories:
The admission fee and subscription fee for all categories of members shall be subject to revision by the General Body from time to time.
Membership of the Society shall be terminated on the following grounds:
i. In the case of resignation.
ii. On demise.
iii On conviction for a criminal offence involving moral turpitude or his/her incapacity to act as such for any reason whatsoever.
iv. His/her conduct being found, after due enquiry, harmful to the Society and or against its aims and objectives, provided that a written notice will be given to him/her and an opportunity afforded for being heard by the Managing Committee before his/her termination.
2D: Renewal of membership:
A member who had tendered his/her resignation may be re-enrolled as a member at his/her request. However the due process of admission shall be gone through.
3A. General Body:
Life members shall constitute the General Body of the Society.
3B: Functions of the General Body:
a) It shall govern the affairs of the society through its elected office bearers and committees.
b) It shall hold annual general meeting – preferably during the annual conference at which the report of the management of the Society for the previous year together with the audit copy of the balance sheet, income and expenditure account and the auditors report shall be submitted for approval.
c) The annual General Body Meeting of the society shall be held within nine months of the expiry of each year, and not more than 18 months shall lapse between one AGM and the next.
d) The agenda of the AGM shall be:
i) To consider and adopt the annual report presented by the secretary.
ii) To consider and adopt annual audit report, balance sheet and income and expenditure account.
iii) To present and pass the budget for the ensuing year.
iv) To elect office- bearers and members of the managing committee
v) To appoint an auditor and fix his remuneration.
vi) Resolutions of members if any, notice of which has been received by the secretary, two weeks earlier to the date fixed for the AGM.
The copies of the resolutions will be circulated by the secretary, to all members, who are eligible to attend and vote at the AGM, before the AGM.
vii) Fix the venue for the ensuing annual conference.
vi) Any other subject with the permission of the chair.
One sixth of the total number of members of the Society or fifteen members whichever is less shall constitute a quorum for every General Body Meeting. In the absence of quorum the meeting shall be adjourned, and the adjourned meeting reconvened half an hour later at the same venue and the members then present shall constitute a quorum for the meeting.
3D: Notice of the meeting:
At least twenty one days clear notice shall be given to all members for convening every Annual General Body Meeting. The notice of the Annual General Body Meeting shall be accompanied by the report of the Managing Committee of the Society for the previous year together with an audited copy of the balance sheet, income and expenditure account and the auditors report.
A resolution altering the Constitution of the Society or its name or its bye laws shall be passed by three-fourths of the members who are entitled to vote in person or by proxy and who are present at the meeting. All other resolutions shall be decided by a simple majority of votes. In the event of a tie the President shall have a right to exercise a casting vote.
3F: Service of Notice.
Notice of meeting shall be hand delivered or sent by post to every member. Any notice sent to a member of the Society shall deem to have been served if the same is sent under certificate of posting to the last known address as recorded with the society. Change of address must be got acknowledged from the Society.
3G: Conduct of meetings.
The President shall preside over all General Body Meetings and regulate the proceedings thereof. In the absence of the President, the President-elect and in his absence the Vice President shall preside. In the absence of the above three, members present at the meeting shall elect from amongst them, a person to act as Chairman.
4A: Extraordinary General Body Meetings.
An Extraordinary General Body Meeting of the members shall be called at any time by the Secretary on the requisition of the President of the Managing Committee or on the requisition of not less than one-third of the number of members of the Managing Committee or one-tenth of the total number of members of the Society entitled to vote who shall state in writing the business for which they wish the meeting to be convened. The Managing Committee shall within 7 days of the receipt of the requisition proceed duly to call a meeting for the consideration of business stated, on a date, not later than 14 days from the date of receipt of the requisition.
One sixth of the total number of members of the Society or fifteen members whichever is less shall constitute a quorum for every Extraordinary General Body Meeting. In the absence of quorum the meeting shall be adjourned, and the adjourned meeting reconvened half an hour later at the same venue and the members then present shall constitute a quorum for the meeting.
5. Office bearers:
President-elect, who becomes the President from the next annual conference.
Honorary Joint Secretary and
Will constitute Office-bearers of the Society.
6A: Managing Committee:
The affairs of the Society shall be managed by the Managing Committee elected by the General Body.
The managing Committee shall consist of not more than 15 persons, elected from amongst the members of the Society, at each General Body Meeting. It shall consists of
ii) President Elect.
iv) Hon. General Secretary.
v) Hon. Joint Secretary.
vi) Hon Treasurer.
vii) Convener scientific committee.
viii) Editor “Chakshu”
In addition one representative from each district of Karnataka State shall be elected to the Managing Committee. (Not more than 15)
The immediate past President and Secretary are to be elected as ex-officio members.
The managing committee shall meet as often as necessary and in any event at least once in three months. Urgent business may be dealt with by circulation resolution, provided that any decision taken shall come up before the next managing committee meeting and ratified.
6D: Term of office and election of office bearers:
The managing committee shall hold office for a period of ONE year or till the election of another like committee, whichever is later. Until another managing committee is elected the existing managing committee shall keep on functioning.
The office bearers of the Society shall be elected at the Annual General Body meeting. The nominations for the post of President, President-elect, Vice President, Honorary Secretary, Treasurer and managing committee shall be intimated to the President in advance or on the floor of the Annual General Body Meeting. The member contesting for any post shall be a bona fide member in good standing. He/She shall be duly proposed and seconded by bonafide members in good standing. In case of a tie the President shall have casting vote. The President shall function as a returning officer.
6E: Functions of Office Bearers:
The President will act on behalf of the Society and will represent the Society during his tenure. The President shall preside over all the meetings of the Society whether General, Special or Extraordinary as also all the meetings of the managing committee and regulate the proceedings there of.
Proceedings of the General Meetings and the managing committee shall be authenticated by the President. He/She may, at any time, dissolve the managing committee if he/she is satisfied that it is acting in a manner prejudicial to the purpose of the Society. However this dissolution should be ratified at an emergency General Body Meeting.
b) PRESIDENT ELECT AND VICE-PRESIDENT:
In the absence of the President, the President elect and in his absence the Vice-President shall preside over all the meetings of the General Body, Managing committee and other committees and shall otherwise perform the duties of the President. He/She shall assist the President in performing his duties.
c) HONORARY SECRETARY.
The Secretary of the society shall look after all the administrative functions of the Society. He/She shall have the powers regarding the appointment of staff of the Society and their dismissal, taking premises on rent on behalf of the Society, enter into contracts on behalf of the Society and shall perform all such functions which relate to the working of the Society. He/She shall however consult the President of the Society but for his/her administrative actions he/she shall act independently subject to the scrutiny and approval of his/her actions by the managing committee.
i) Maintain an update register of the members indicating their age, address, and occupation.
ii) Maintain a Ledger and Stock book.
iii) Send summons and attend meetings of the Society and the Managing Committee under the instructions of the President as the circumstances may require.
iv) Circulate the agenda of the meetings.
v) Record the proceedings of the meetings of the Society.
vi) Conduct the day to day correspondence of the Society and sign on behalf of the Society subject to the approval of the President on all important matters.
vii) Prepare yearly reports on the working of the Society.
viii) And carry out such other duties as may be assigned to him/her by the President.
D) HONORARY TREASURER:
He/She shall receive money due to the Society and receive donations from members/ non-members of the Society. He/She shall maintain a regular account of all the money received and spent. He/She shall be entitled to keep such amounts as petty cash as may be determined by the Managing Committee from time to time. The balance amount shall be deposited in the bank account of the Society. He/She shall keep a printed receipt book and every receipt shall be signed by him/her. The accounts shall be audited once a year and presented to the Annual General Body Meeting of the Society.
Four members including the President shall form a quorum for all meetings of the Managing Committee.
6G: Termination of office bearers:
A member of the managing committee failing to attend FOUR consecutive meetings without assigning any satisfactory reason shall cease to be a member thereof and shall be considered to have vacated his/her membership in the Managing Committee.
6H: Powers of the Managing Committee.
The Managing Committee shall exercise all such powers as are necessary for the proper control and management of the affaires of the Society except those reserved under the act or those rules which are for the General Body of the Society. Any act of Managing Committee shall be final and binding on all members, until altered, modified, or rescinded by the General Body of the Society. It shall also have the following powers.
i. To open, operate or close an account with any scheduled Bank or Banks and to authorize any member or members to operate there on.
ii. To empower the Secretary or any other member to perform all or any of the powers of the Managing Committee.
iii. To appoint one or more sub-committees to carry on the work of the Society subject to the control and approval of the Managing Committee.
iv. To purchase, take or give or lease or hire, otherwise acquire, sell, manage or deal with any movable or immovable property for any of the aims or objects of the Society.
v. To borrow or raise money by holding cultural or charity shows or in any other lawful manner that the Society may think fit.
vi. To invest any money of the Society not immediately required for its aims and objects as may be determined by the Managing Committee.
vii. To undertake or execute any Trust that may be conducive to any of the aims and objects of the Society.
viii. To negotiate and enter into any agreement with the state Government, University, Director of Public Instructions, municipality or other public or private authorities for the purpose of achieving any of the aims and objectives of the Society or which may seem conducive or beneficial to the same or intended to enhance improve or render more efficient property, right privileges of the Society.
ix. To accept hold or administer any gift, donation or contribution in kind or money, whether upon trust or other wise, and to undertake and execute, any trust or obligation which may be deemed conducive to any of the aims and objectives of the Society.
x. To manage, improve, develop, alter, demolish, sell, alienate, lease, mortgage, pledge, hypothecate dispose of or otherwise deal with all or any of the properties, funds, assets, rights and privileges of the society.
xi. To make bye-laws not inconsistent with the Act or those rules for the conduct of the business of the Society and Managing Committee.
xii. To explain and interpret the provisions of these rules and give decisions and rulings on any points not covered by them.
xiii. To admit persons as members of the Society.
xiv. To suspend and/or terminate any member from the Society and/or deal with him/her in such a manner as they may deem fit.
xv. To amalgamate either wholly or partially with any other Society following the procedure prescribed in this behalf in the section 21 of the act.
xvi. The funds and the income of the Society shall be solely utilized for the achievement of the objects and no portion of it shall be utilized for the payment to the members by way profits, interest, dividend etc.
xviii. In the event of dissolution or winding up of the Society, assets remaining as on the date of dissolution shall under no circumstances be distributed amongst the members of the Managing Committee but the same shall be transferred to another Society whose objects are similar to those of this Society and which enjoys recognition U/S 80G of the Income Tax Act 1961, as amended from time to time.
xviii. No amendments to the bye-laws shall be made which may prove to be repugnant to the provisions of section 2,15,11,12,13 and 80G of the Income Tax Act, 1961, as amended from time to time. Further no amendment shall be carried out with out prior approval of Commissioner of Income Tax.
6I. Filling up of vacancies:
If a member or office bearer of the Managing Committee resigns or dies or ceases to be a member thereof or is excluded from the membership of the Society before the expiry of his/her term of office, the remaining members of the Managing Committee shall be competent to fill up the vacancy.
The accounts of the Society shall be maintained in the manner prescribed in section 12 of the Act. The accounts of every year shall be audited by a Chartered Accountant and appended to the annual report to be submitted by the Managing Committee at the Annual General Body Meeting.
8. Financial Year:
The Financial Year of the Society shall be from the 1st day of April to the 31st day of March of the next year.
9. Working Hours:
The working hours of the Society shall be from 10 a.m. to 1 p.m. Sundays and Government holidays will be full holidays.
10. Property of the Society:
The property movable and immovable, belonging to the Society shall vest in the Managing Committee. Such property and all the income of the Society shall be applied solely towards the promotion of its aims and objectives as set forth in the Constitution of the Society, provided nothing herein contained shall prevent the payment in good faith, remuneration to any officer or employee of the Society or to any Member of the Society or any other person for any services actually rendered.
11. Legal Proceedings:
The Society shall sue or be sued in the name of the Secretary.